SIDNEY SUSSEX COLLEGE STUDENTS’ UNION

•••••••••• Standing Orders ••••••••••

Version 2.3  – October 2010

 

Contents

 

Part 1 Elections

SO I Election of Offices

SO II Candidature

SO III Electoral Procedures

SO IV Electoral Procedure for Representational Officers

SO V Electoral Procedure for MCR Posts

SO VI Electoral Procedure for Junior Members of College Council

and Governing Body

SO VII Procedures for Hustings

 

Part 2 SSCSU Executive Officers

SOVIII  The Chair

SO IX The Vice-Chair

SO X  The Senior Treasurer

SO XI  The SSCSU/JCR President

SO XII The Vice President

SO XIII The Junior Treasurer

SO XIVThe MCR President

SO XV  The MCR Treasurer

SO XVI The Social Welfare Officer

SO XVII The Academic Welfare Officer

SO XVIII The External Officer

SO XIXThe Green and Ethical Affairs Officer

SO XX The Facilities and Sponsorship Officer

SO XXI The Bar Secretary

SO XXII The Entertainments Officer

SO XXIIIThe Student Admissions Officer

SO XXIV The Freshers’ Representative

SO XXV The Publicity Officer

 

Part 2a SSCSU Representational Officers

SO XXVI Representational Officers

SO XXVII The SSCSU LBGT Officer

SO XXVIII The JCR Women’s Officer

SO XXIX The JCR International Officer

 

Part 2b Other SSCSU Officers

SO XXX Junior Members of Governing Body and College Council

 

Part 2c Appointed JCR Officers

SOXXXI Appointed (co-opted) JCR Officers

SO XXXII  The JCR Computer Officer

SO XXXIII  The JCR Yearbook Editor

SO XXIV The JCR Access Bus Representatives

 

Part 2d Appointed MCR Officers

SO XXXV Appointed (co-opted) MCR Officers

SOXXXVI The MCR External Officer

SO XXXVII The MCR Green Officer

SO XXXVIII The MCR Computer Officer

SO XXXIX  The MCR Welfare and Women’s Officer

SO XL The MCR Film Officer

SO XLI The MCR Social Secretaries (2 positions)

 

Part 2e Affiliated  SSCSU Officers

SO XLII SSCSU Officers affiliated to the Executive Committee

SO XLIII The Bar Finance Manager

SO XLIV The Assistant Bar Finance Manager

SO XLV The Bar Staff Manager

SO XLVI The Bar Committee Assistant

SO XLVII  The Entertainment Representatives (4 positions)

SO XLVII The SidNews Editor

SO XLIX  The El Sid Editor

SO L  The Gym Officer (co-opted post)

 

Part 3 SSCSU Committees/Funds

SO LI  The Executive Committee

SO LII  The JCR Committee

SO LIII  The MCR Committee

SO LIV The Catering and Accommodation Committee

SO LV  The Finance Committee

SO LVI  The Entertainments Committee

SO LVII  The Rents Working Party

SO LVIII The Bar Committee

SO LIX Affiliated Clubs and Societies

SO LX  SidNews

SO LXI  The Donations Fund

SO LXII  The Joint South African Bursary Committee

SO LXIII  The Gym Fund

SO LXIV  The Sports Project Fund

SO LXV  The Contingency Fund

SO LXVI The Ents Fund

SO LXVII  Affiliations to Organisations

 

 

Part 4 Open Meetings

SO LXVII  Procedures for Open Meetings

 

Part 5 Policy

SO LXVIII  SSCSU Policy

 

Part 1 - Elections

 

STANDING ORDER I

ELECTION OF OFFICERS

 

1. Standing Order I does not apply to the election MCR officers, the junior members of College

Council and Governing Body or the co-opted JCR and MCR officers found in Parts 2c and 2d of the

Standing Orders. All elections shall be conducted by either the system of Alternative Transferable Vote

when one post is being contested or the system of Single Transferable Vote with quota when a number

of posts are being contested. All elections shall be contested within the relevant rules laid down by

NUS.

 

2. A senior member of the College Council shall act as Returning Officer in any SSCSU election,

with the SSCSU/JCR President acting as Deputy Returning Officer (except for the election of MCR

posts, see SO V, and for the election of Representational posts where clauses 7 and 8 of Standing

Order IV apply). For the election of the President and for the election of posts where there is no

President, the Vice President shall act as Deputy Returning Officer (DRO). If there is no President or

Vice President, in the event of an election the External Officer shall be DRO.

 

3. The secret ballot held in the election of SSCSU/JCR President shall require that at least 50% of

undergraduates eligible to vote do so for the election to be valid, whilst also encouraging as many

graduates as possible to vote.

 

4. If any office should fall vacant more than 3 weeks (of full term) before an election would

normally be due, it shall be filled in accordance with the stated procedure as soon as possible.

 

5. Emergency elections to fill any interim vacancy shall always be held within 3 weeks (of full

term) of the vacancy occurring. If no one is elected to fill the post(s) concerned at that election, or

that election proves invalid for any reason, then elections shall be held every fortnight  during Full Term

thereafter until the post is filled constitutionally.

 

6. The Vice President shall fill any interim SSCSU vacancy until the post concerned is again filled,

with the exception of Representational Officers, the Bar Secretary, Bar Staff Manager, and Bar Finance

Manager, for which the SSCSU Executive Committee shall appoint a suitable replacement. In the event

of the post of SSCSU President falling vacant, the Vice President shall act as DRO for the subsequent

by-election. If there is no Vice President, the External Officer shall fill the interim vacancy until the

post is again filled.

 

7. All Officers shall, unless specified otherwise below, hold office until they resign, are removed

from office, cease to be a Full Member, or until the beginning of their successor's term of office,

whichever be the sooner.

 

STANDING ORDER II

CANDIDATURE

 

1. Candidature is subject to the provisions contained in Chapter X of the SSCSU Constitution, and Part 2 of these Standing Orders relating

to individual officers.

 

2. Candidates for election to all posts listed in Standing Orders IX through to XLIV, except the

Junior Members of College Council, must be Full Members of SSCSU, and must be so for the relevant term of office.

 

3. All candidates must be proposed and seconded by two other Full Members.

 

4. Candidates must confirm their nomination to the Deputy Returning Officer in person.

 

5. No candidate may nominate or second another candidate in a single election for the same post

at the same time, nor may any person nominate or second more than one candidate.

 

6. No incumbent Executive Officer may propose or second a candidate in any SSCSU election.

 

7. The provisions of this Standing Order do not apply to the elections of junior members of

College Council which are governed by the provisions of Standing Order VI.

 

STANDING ORDER III

ELECTORAL PROCEDURES FOR SSCSU OFFICERS

 

1. The Deputy Returning Officer (DRO) shall be responsible for

announcing any ballot 7 days before the election via email  

to students@sid.cam.ac.uk (hereafter

described as “the SSCSU list”).

 

2. Nominations shall be open for 3 days after the posting of the notices mentioned in point 1

above.

 

3. Within 24 hours of the close of nominations, the DRO shall  post notices in the

TV Room, outside the JCR, outside the library in Garden Court, and in the MCR (hereafter described as “the SSCSU notice boards”) listing the candidates in the forthcoming election.

 

4. A candidate for office may produce four identical manifestos of which one is to be placed on

each of the SSCSU notice boards. Such a manifesto must not be bigger than A4, must contain the

candidate's signature and may contain a photo of the candidate's head only. It may be typed, wordprocessedor hand-written, but must not contain any graphics or drawings. It may only contain

information relevant to the post; in particular it must make no references direct or indirect to the

other candidates, and must not be offensive. This manifesto must be signed by the candidate and

countersigned by the DRO. An identical copy of this manifesto may be submitted to the DRO in digital form, by email or otherwise, which will be posted on the SSCSU website. The DRO will check any such document for accuracy and for its adherence to the regulations outlined above. No other form of self publicity is permitted.

 

5. The DRO will send a letter to the candidates explaining the rules concerning the manifesto laid

out in SO III clause 4. This letter shall also include the rules concerning hustings.

 

6. The manifesto must be given to the DRO after the close of nominations. Provided it follows

the rules mentioned in SO III clause 4, the DRO will countersign the manifesto and place it on each of

the noticeboards, and the website if a digital copy is provided.

 

7. A candidate for office must not engage in any other documentary self-publicity apart from the

manifesto, the rules for which are set out in SOIII clause 4.

 

8. It shall be the duty of the DRO to check if a candidate in a SSCSU election has the same first

and surname as another member of college. If (s)he does the President shall print the candidate’s

 middle name(s), year, and degree course on both the notification of candidacy and ballot paper.

9. It is the responsibility of the DRO to inform the voter of the candidates standing (including

RON) and the STV system of voting.

 

 

10. The online voting system, in all SSCSU elections, shall remain open for at least twelve consecutive hours, including the hours between 8.30am and 4.30pm.

 

 

11. A paper ballot box or online public voting terminal will be available between the hours of 5pm and 7pm in a suitable public place, and shall be supervised (with the exceptions outlined in SO IV) by at least one duty-officer who is a member of the Executive Committee, and who is not a candidate in any election held on that day. Such a duty-officer shall not say, distribute, display, or do anything prejudicial or beneficial to the interests of any of the candidates whilst on duty, and shall also be responsible for ensuring the privacy of voters using either the paper ballot box or online public voting terminal, whichever is available.

 

12.  A rota of duty-officers for each election will be determined beforehand by the Executive Committee.

 

 

13. A candidate may not stand for multiple posts if the election to any one of the posts would render unconstitutional the election to another, as outlined in Chapter VI, Clause 3 of the SSCSU Constitution.

 

14. The DRO shall be responsible for making the arrangements necessary for the holding of any

College ballot or ballots called by the Cambridge University Students Union, the National Union of

Students, the Council of Senate, or any other authorised body.

 

15. The DRO shall be responsible as Returning Officer in external elections called by CUSU or NUS.

 

16. The provisions of this Standing Order do not apply to the elections of junior members of

College Council, which are governed by the provisions of Standing Order V, the elections of SSCSU MCR

officers, which are governed by Standing Order V, or the election of JCR officers, governed by

Standing Order XXVII or MCR officers, governed by Standing Order XXXII.

 

STANDING ORDER IV

ELECTORAL PROCEDURE FOR SSCSU LBGT and SSCSU JCR Women’s OFFICERS

 

1. Representational Officers shall be responsible for representing a group of students as defined for

each officer in Part 2a of these Standing Orders.

 

2. The election of Representational Officers shall be subject to the provisions of Standing Order I.

For the purposes of Clause 6 of SO I, ‘suitable replacement’ implies that the replacement shall be

a member of the group to be represented.

 

3. Candidature is subject to Standing Order II, with the additional provision that any candidate

belongs to the group to be represented.

 

4. Electoral Procedure is subject to Standing Order III, with the possible exception of Clauses 10 and

11 (see Clause 6 of this Standing Order).

 

5. In accordance with Chapter VII, Clause 4 of the SSCSU Constitution, only those Full Members of

SSCSU in the group to be represented may vote in the election of each Representational Officer.

 

6. The following two clauses shall apply optionally where privacy is a concern as determined by the

Standing Orders of each Representational Officer. Where these clauses apply, Standing Order III,

Clauses 10 and 11 shall not apply. If, however, it is deemed by the Executive Committee that privacy of the electoral roll is not a concern in the election of this/these post(s), the election may be carried out in the ordinary way, as outlined in Standing Order III, Clauses 10 and 11.

 

7. The incumbent of a Representational Office shall act as Vice Deputy Returning Officer (VDRO) in

an election to fill that Office. If the incumbent is also a candidate, a suitable replacement shall be appointed by the SSCSU Executive Committee. Any such replacement shall be made plain on election publicity by the DRO.

 

8. In addition to an ordinary ballot box, there shall be a separate ballot box for the election of each

Representational Office. The VDRO exclusively shall supervise this ballot box. The register of

voters will be seen only by the VDRO and the VDRO shall at no time disclose the contents of the

register. The VDRO shall make every reasonable effort to ensure that the ballot box is located so

that no-one other than the VDRO may know which students choose to vote. The ballot box shall

be open for at least two hours at times to be determined by the SSCSU Executive Committee.

 

STANDING ORDER V

ELECTORAL PROCEDURE FOR MCR POSTS OF SSCSU

 

1. The MCR elections shall follow the rules of this Standing Order.

Any other references to electoral procedures in the Constitution or Standing Orders

do not apply, unless otherwise stated.

 

2. A senior member of the College Council shall act as Returning Officer in any MCR election,

with the MCR President acting as Deputy Returning Officer (DRO). Should the MCR president be a

candidate for any post being contested, or the post of MCR president fall vacant, then the SSCSU

president shall act as DRO.

 

3. The DRO shall be responsible for t publicising any ballot via the MCR emailing list (grads@sid.cam.ac.uk) seven days before the

election.

 

4. Nominations shall be open for three days after the posting of the notices in clause 3 (above).

 

5. Within 24 hours of the close of nominations, the DRO shall put up a notice of the list of

candidates on the MCR noticeboard in the pigeonhole room, in the TV Room, outside the JCR, outside

the library, and in the MCR.

 

6. A candidate for office may produce five identical manifestos of which one is to be placed on

each of the SSCSU notice boards and one on the MCR noticeboard in the pigeonhole room. Such a

manifesto must not be bigger than A4, must contain the candidate's signature and may contain a photo

of the candidate's head only. It may be typed, word-processed or handwritten, but must not contain

any graphics or drawings. It may only contain information relevant to the post, in particular it must

make no references direct or indirect to the other candidates, and must not be offensive. This

manifesto must be signed by the candidate and countersigned by the DRO. An identical copy of this manifesto may be submitted to the DRO on computer disc or via email, to be

emailed to the MCR list by the DRO and not the candidates themselves. The DRO will check such

documents for accuracy before forwarding. No other form of self publication is permitted.

 

7. Hustings for MCR positions shall take place as defined in SO VII. The date and location shall be determined by the DRO and publicised at least a week in advance via the MCR mailing list.

 

8. The DRO will display such manifestos as he/she receives on the SSCSU notice boards and on

the MCR noticeboard in the pigeonhole room. One manifesto per candidate may be displayed in each

location

 

9. Candidates for office must not engage in any other form of documentary self-publicity.

 

10. It shall be the duty of the DRO to check if a candidate in an MCR election has the same first

name and surname as another member of College. If s/he does, the DRO shall print the candidate's

 middle name(s) and degree course on the notification of candidates and ballot papers.

11. The ballot box shall remain in the Porter's Lodge for three days so that voting may take place

at any time when the Porter's Lodge is open. A list of graduates and affiliated students (eligible to

vote) shall be provided which voters shall sign before voting.

 

12. It shall be possible for eligible members to vote by proxy in the MCR elections providing that

this is done directly through the DRO and not via a third party. This may be done in writing or by email.

The source or address of the cast vote must be clearly identifiable as belonging to the person

casting the vote. It is the responsibility of the DRO to inform the voter of the candidates standing

(including RON) and the STV system of voting.

 

13. In the event of the MCR President/Treasurer posts falling vacant, the MCR Treasurer/President

shall fill the interim vacancy. If both fall vacant at the same time,   another member of the MCR Committee shall be co-opted to fill the

interim vacancies until the posts are filled.

 

STANDING ORDER VI

ELECTORAL PROCEDURE FOR JUNIOR MEMBERS OF COLLEGE COUNCIL AND

GOVERNING BODY

 

1. Two undergraduates shall be elected to sit on College Council and Governing

Body in

accordance with the procedures outlined in the SSCSU Constitution and Standing Orders.

2. Candidates for College Council Representative must be eligible to be Trustees as outlined by Charity Law and in the College Statutes and Ordinances.

 

STANDING ORDER VII

PROCEDURES FOR HUSTINGS

 

1. Hustings will be called by the DRO prior to an election to any SSCSU Post which is not co-opted. The DRO will announce the date and time of hustings at the same time as the opening of nominations is announced. For the procedure in the case of MCR Posts, see Standing Order V, Clause 7.

 

2. All candidates will be invited to attend hustings, but such attendance is not mandatory.

 

3. Each candidate will be permitted to give an initial speech about their candidacy for no more than three minutes duration.

 

4. Candidates will be invited to give their initial speech in alphabetical order by surname, and the speaking order will be evenly rotated for each speech thereafter.

 

5. After each candidate has made their initial speech, questions will be invited from the floor. Such questions must not be addressed to any specific candidate(s), and each candidate will speak for no longer than one minute in answer to a question.

 

6. Any speech made by a candidate must only contain information relevant to the post; in particular it must not refer directly or indirectly to any other candidate, or be offensive.

 

Part 2 - SSCSU Officers

 

STANDING ORDER VIII

THE CHAIR

 

1. The Chair shall be appointed by the Executive Committee (hereinafter described as Exec) from

amongst the Master, Fellows and Research Fellows of the College. He/she shall become an Honorary

Member of SSCSU during his/her term of office.

 

2. The term of office shall be six Full Terms.

 

3. Appointments by Exec shall be made every second year in the Easter Full Term.

 

4. The term of office shall start at the beginning of the Michaelmas Full Term following the

appointment.

 

5. The duties of the Chair shall be:

(a) To supervise Open Meetings of SSCSU

(b) To act as teller at Open Meetings

 

6. If the office of Chair falls vacant during the normal term of office, then the Vice-Chair shall

take over until an emergency appointment is made. The period between such an emergency

appointment and the next normal appointment shall not count towards the 6 Full Terms' period of

office of the newly appointed Chair, the next normal appointment being cancelled and the 6-Full-Term

period starting from the beginning of the Michaelmas Full Term following the cancelled appointment.

One year later, however, a new election for the post of Chair shall be held if the total time of the

incumbent Chair's period of office since his/her appointment will, by the start of the following

Michaelmas Full Term, be 9 Full Terms or more.

 

STANDING ORDER IX

THE VICE-CHAIR

 

1. The Vice-Chair shall be appointed by Exec from amongst the Master, Fellows and Research

Fellows of the College. He/She shall be an Honorary Member of SSCSU during his/her period of office.

 

2. The term of office shall be six Full Terms.

 

3. Appointments by Exec shall be made in every year in which there is an appointment to the

post of Chair in the Easter Full Term, at least 2 weeks after the election of a Chair.

 

4. The term of office shall start at the beginning of Michaelmas Full Term following the

appointment.

 

5. The duty of the Vice-Chair shall be to act as Chair whenever necessary or requested to do so

by the Chair or President.

 

6. If the office of Vice-Chair falls vacant during the normal term of office, then the Senior

Treasurer shall take over until an emergency appointment is made. The period between an emergency

appointment and the next normal appointment shall not count towards the 6 Full-Term period of

office of the newly appointed Vice-Chair. The Vice-Chair shall remain in office until 2 weeks after the

next appointment to the post of Chair is made.

 

STANDING ORDER X

THE SENIOR TREASURER

 

1. The Senior Treasurer shall, in conjunction with the Treasurer, be responsible for the day-to-day

administration of SSCSU's finances.

 

STANDING ORDER XI

THE SSCSU/JCR PRESIDENT

 

1. The SSCSU/JCR President (hereafter "The President") shall be elected annually by a secret

ballot held at the end of Michaelmas Full Term. The term of office shall commence on the first day of

the Christmas Vacation following his/her election.

 

2. The President shall hold no other office listed in Chapter VI, Clause 3 of the Constitution.

 

3. The President shall be the Chief Executive Officer of SSCSU. He/she shall, in conjunction with

Exec, be responsible for the execution of policy passed by the Open Meeting and for the day-to-day

running of SSCSU.

 

4. The President shall ex officio be :

(a) Chair of the Executive Committee (see SO XLV).

(b) Chair of the JCR Committee (see SO XLVI).

(c) A member of the Governing Body, College Council, Health and Safety, Student Welfare,

Education, and Buildings Committees.

(d) Responsible for signing the minutes of previous meetings of the Executive when verified as

correct and accurate.

 

5. The President shall be responsible for the posting of notices of all meetings and elections as

specified elsewhere in these Standing Orders.

 

6. The President shall be responsible for the administration of referenda.

 

7. The President shall vote in accordance with the wishes of Exec on CUSU Council.

 

8. The President shall be responsible for the distribution of CUSU and NUS cards to full members

of SSCSU.

 

9 The President shall, in consultation with the Chair, determine the date and time of all Open

Meetings.

 

10. The President is responsible for inviting applications for the JCR co-opted Officers (at the end

of Michaelmas Term for the two JCR Access Bus Reps,

the end of Lent term for the JCR Computer Officer and at

the end of Easter term for the JCR Yearbook Editor for the subsequent year). Applications must be invited at least a week

before Exec is due to vote. Those applying may produce a manifesto but must follow the rules in SO

III, clause 4 (except that they need only produce one copy).

 

11. The President shall be responsible for the holding of any emergency meetings called in the

authorised manner.

 

12. The President shall ensure that 2nd and 3rd / 4th yearstudents organise the Halfway

and 3rd&4th Year Dinners respectively.

 

13. The President is responsible for overseeing the operations of the Student Run Bar to ensure its

financial viability. He/She is to work with the Bar Finance Manager to produce a report on the bar’s

financial performance in the past year and a budget for the coming year. These are to be submitted to

College Council, and a SSCSU Open Meeting, at the beginning of Michaelmas term, in accordance with the procedures outlined in the Bar

Operating Rules.

 

14. The President shall be responsible for keeping a record of all SSCSU policies and for bringing to

the attention of the Executive Committee and Open Meeting any policies that have lapsed under

Chapter XIII of the Constitution.

 

15. The President shall ensure that when a motion to change the Standing Orders at a SSCSU Open Meeting is passed, appropriate changes the hard and digital copies are made and a copy sent to the JCR Computer Officer for publication to the website.

 

16. The President shall ensure that, at the end of his/her term of office, all minutes for SSCSU Exec, JCR, Open, and any other relevant meetings are present in the SSCSU archives in hard and digital forms.

 

17. The President shall be responsible for making sure that SSCSU abides by the terms of the

Constitution.

 

18. The President shall be responsible for any constitutional amendments that may be necessary in

his/her term of office.

 

19. The President shall produce, at the beginning of every term, a document outlining each SSCSU Officers reports for the previous term and plans for the subsequent term. The President shall present this document to the first SSCSU Open Meeting of every term, and a condensed version to the first College Council Meeting of every term.

 

20. The President shall produce a report at the end of his/her term of office outlining

achievements, ongoing projects and any other pertinent information. The report shall be given to the

newly elected President at the beginning of his/her term of office. All members of SSCSU shall have

access to the report upon request.

 

STANDING ORDER XII

THE VICE-PRESIDENT

 

1. The Vice-President may hold no other post listed in Chapter VI, Clause 3 of the Constitution,

save as provided for in Standing Order I, Clause 6.

 

2. The Vice-President shall be elected annually by a secret ballot held as near as possible to the

end of Lent Full Term. His/Her term of office shall commence on the first day of the Easter Vacation

following his/her election.

 

3. The Vice-President shall act as deputy for the President whenever necessary.

 

4. The Vice-President shall take over in the event of the Presidency falling vacant and hold emergency

elections as specified in Standing Order I, clause 6.

 

5. The Vice-President shall be responsible for the taking of minutes at Exec meetings, for their

duplication and distribution to all members of Exec, and for their posting on the SSCSU website

when duly approved by Exec.

 

6. The Vice-President shall be secretary of the Catering and Accommodation

Committee and shall take minutes at meetings of both these committees. He/she shall also be

responsible for the duplication and distribution of these minutes to all committee members and for

the posting of the minutes on the SSCSU notice boards when duly approved by the committees

involved.

 

7. The Vice-President shall be responsible, on behalf of the Executive Committee, for the day-today

administration of SSCSU.

 

8. The Vice President shall be responsible for the ordering of the agenda of Open Meetings of all

motions properly submitted to him/her in accordance with the Constitution and Standing Orders.

 

9. The Vice-President shall be responsible for the duplication and distribution of agendas,and all supporting papers, for all

Open Meetings to the Chair, Vice-Chair and Senior Treasurer. He/she shall also

email them to the SSCSU lists.

 

10. The Vice-President shall take the minutes at Open Meetings of SSCSU. S/he shall be

responsible for their distribution to the Chair, Senior Treasurer and the Executive Committee and

emailing them to the SSCSU lists at least 24

hours before the Open Meeting at which they are to be signed.

 

11. The Vice President shall email copies of minutes from Exec, JCR and Open Meetings to the

computer officer for posting on the SSCSU website, when duly approved by the relevant authorised body

 

12.The Vice President shall produce, by the beginning of every term, a document outlining their reports for the previous term and any plans for the subsequent term.

 

13. The Vice-President shall produce a report at the end of his/her term of office outlining

achievements, ongoing projects and any other pertinent information. The report shall be given to the

newly elected Vice-President at the beginning of his/her term of office. All members of SSCSU shall

have access to the report upon request.

 

STANDING ORDER XIII

THE JUNIOR TREASURER

 

1. The Junior Treasurer (hereafter "The Treasurer") shall be elected annually by a secret ballot

held at the end of the Michaelmas Full Term. The term of office shall commence on the first day of

the Michaelmas Vacation following his/her election.

 

2. The Treasurer shall hold no other office listed in Chapter VI, Clause 3 of the Constitution.

 

3. The Treasurer shall be Chair of the Finance Committee.

 

4. The Treasurer shall, in conjunction with the Senior Treasurer, be responsible for the day-today

administration of SSCSU’s finances.

 

5. The Treasurer shall be responsible for drawing up the agenda for all meetings of the Finance

Committee, and for the duplication and distribution of agendas to all members of the Finance

Committee.

 

6. The Treasurer shall be responsible for the duplication of minutes of all Finance Committee

meetings, for their distribution to all members of the Finance Committee and for their posting on the

SSCSUwebsite.

 

7. The Treasurer shall be jointly responsible, with the Senior Treasurer, for the preparation and

publication of audited annual accounts, balance-sheets,and budget for the Union as a whole and its affiliated

clubs and societies, and of any capital fund established.

 

8. The Treasurer shall be responsible for the purchase of newspapers and periodicals for SSCSU.

 

9. The Treasurer shall run any approved fund established by SSCSU, unless otherwise specified.

 

10. The Treasurer shall be accountable to the Finance Committee, the Executive Committee and

the Open Meeting in respect of his/her duties.

 

11. The Treasurer will keep an up to date a list of all captains/presidents of the sports

teams and societies affiliated to SSCSU, and their contact details.

 

12. The Treasurer shall produce, by the beginning of every term, a document outlining their reports for the previous term and any plans for the subsequent term.

 

13. The Treasurer shall produce a report at the end of his/her term of office outlining

achievements, ongoing projects and any other pertinent information. The report shall be given to the

newly elected Treasurer at the beginning of his/her term of office. All members of SSCSU shall have

access to the report upon request.

 

STANDING ORDER XIV

MCR PRESIDENT

 

1. The MCR President shall be a Full Member of SSCSU in statu pupillari who holds the B.A., B.Sc.,

or some equivalent first degree, or an external M.A. degree, or who is an affiliated student not

studying for a first degree.

 

2. The MCR President shall hold no other post as listed in Chapter VI, Clause 3 of the Constitution.

 

3. The MCR President shall be elected annually by a ballot of all Full Members, who hold one of

the above degrees, during the Lent Term. His/Her term of office shall begin on the first day of the

Easter Term following the election.

 

4. Nominations for the post of MCR President shall only be proposed and seconded by Full

Members in statu pupillari who hold one of the above degrees.

 

5. The MCR President shall be responsible, together with the MCR Committee, of which the MCR

President is Chair, for the management of the MCR.

 

6. The MCR President is responsible for inviting applications for the MCR co-opted Officers from

the end of Lent term (with the exception of the Social Secretaries, where applications will be invited

from the end of the Easter Term). Applications must be invited at least a week before Exec is due to

vote. Those applying may produce a manifesto but must follow the rules in SO V, point 6 (except that

they need only produce one copy).

 

7. The MCR President shall ex officio be a member of College Council, Governing Body, Buildings Committee, andStudent Welfare Committee, and also a member of SSCSU’s Catering and AccommodationCommittee.

 

 

8. The MCR President shall produce a report at the end of his/her term of office outlining

achievements, ongoing projects and any other pertinent information. The report shall be given to the

newly elected MCR President at the beginning of his/her term of office. All members of SSCSU shall

have access to the report upon request.

 

STANDING ORDER XV

MCR TREASURER

 

1. The MCR Treasurer shall be a Full Member of SSCSU in statu pupillari who holds the B.A., B.Sc.,

or some other equivalent first degree or an external MA degree, or who is an affiliated student not

studying for a first degree.

 

2. The MCR Treasurer shall hold no other post as listed in Chapter VI, Clause 3 of the Constitution.

 

3. The MCR Treasurer shall be elected annually by a ballot of all full members who hold one of

the above degrees, during the Lent Term. His/Her term of office shall begin on the first day of the

Easter Term.

 

4. Nominations for the post of MCR Treasurer shall only be proposed and seconded by Full

Members in statu pupillari who hold one or other of the above degrees.

 

5. The MCR Treasurer shall be a member of the Finance committee.

 

6. The MCR Treasurer shall be responsible for the management of the MCR and for any monies

allocated to the MCR by the Finance Committee or other body.

 

7. The MCR Treasurer shall present the MCR accounts/budget to Exec and a SSCSU Open Meeting annually, at the start ofeach Michaelmas term.

 

8. The MCR Treasurer shall produce a report at the end of his/her term of office outlining

achievements, ongoing projects and any other pertinent information. The report shall be given to the

newly elected MCR Treasurer at the beginning of his/her term of office. All members of SSCSU shall

have access to the report upon request.

 

STANDING ORDER XVI

THE SOCIAL WELFARE OFFICER

 

1. The Social Welfare Officer shall be elected annually by a secret ballot of all Full Members as

near as possible to the end of Michaelmas Full Term. His/Her term of office shall commence on the

first day of the Michaelmas Vacation following his/her election.

 

2. The Social Welfare Officer shall hold no other post listed in Chapter VI, Clause 3 of the

Constitution.

 

3. The Social Welfare Officer shall represent Sidney in the CUSU network of Welfare Officers,

both on the general committee and on the anti-racism, safer sex and other non-specific committees.

 

4.

 

4. The Social Welfare Officer shall provide information and advice about health issues relevant to

students including involvement in safer sex campaigns.

 

5 The Social Welfare Officer shall be responsible for publicising the Hardship Fund and advising

students on money issues.

 

6. The Social Welfare Officer shall be the primary person to approach with personal welfare

related problems, including such issues as sexual harassment and safety etc.

 

7 With respect to campaigns, the Social Welfare Officer shall work in conjunction with other

members of exec.

 

8. The Social Welfare Officer, along with the External Officer, shall have joint responsibility for

the steering of the Rents Working Party.

 

9. The Social Welfare Officer shall act as Junior Accommodation Officer in which capacity he/she

shall liaise with the College Accommodation Officer and the Tutors to ensure that adequate

accommodation is provided for all undergraduate members of College, and shall conduct the ballot

that decides the order in which undergraduates choose their accommodation.

 

10. The Social Welfare Officer shall be a member of the Catering and Accommodation Committee, the College Health and Safety Committee and when appropriate, the College Council’s

Student Welfare Committee.

 

11. The Social Welfare Officer shall have regular contact with, and co-operate with, the SSCSU Academic Welfare Officer, the MCR

Welfare and Women’s Officer, the SSCSU LBGT Officer and the JCR Women’s Officer, and the JCR International Officer.

 

12. The Social Welfare Officer shall produce, by the beginning of every term, a document outlining their reports for the previous term and any plans for the subsequent term.

 

13. The Social Welfare Officer shall produce a report at the end of his/her term of office outlining

achievements, ongoing projects and any other pertinent information. The report shall be given to the

newly elected Social Welfare Officer at the beginning of his/her term of office. All members of SSCSU

shall have access to the report upon request.

 

STANDING ORDER XVII

THE ACADEMIC WELFARE OFFICER

 

1. The Academic Welfare Officer shall be elected annually by a secret ballot of all Full Members

held at the end of the Lent Term. His/Her term of office shall commence on the first day of the

Easter Vacation following his/her election.

 

2. The Academic Welfare Officer shall hold no other post listed in Chapter VI, Clause 3 of the

Constitution.

 

3. The Academic Welfare Officer shall represent Sidney at the CUSU Education Network meetings

and other related university wide meetings.

 

4. The Academic Welfare Officer shall liaise with the Senior Tutor to organise any Study Skills

Sessions deemed necessary.

 

5. The Academic Welfare Officer shall be the primary person for Sidney students to approach

with academic problems.

 

6. The Academic Welfare Officer shall sit on College Council’s Education Committee and the

Library and Information Services Committee.

 

7. The Academic Welfare Officer shall produce, by the beginning of every term, a document outlining their reports for the previous term and any plans for the subsequent term.

 

8. The Academic Welfare Officer shall produce a report at the end of his/her term of office

outlining achievements, ongoing projects and any other pertinent information. The report shall be

given to the newly elected Academic Welfare Officer at the beginning of his/her term of office. All

members of SSCSU shall have access to the report upon request.

 

STANDING ORDER XVIII

THE EXTERNAL OFFICER

 

1. The External Officer shall be elected by a secret ballot of all Full Members held annually at the

end of Lent Full Term. His/Her term of office shall begin on the first full day of the Easter vacation

following his/her election.

 

2. The External Officer shall hold no other post listed in Chapter VI, Clause 3 of the Constitution.

 

3. The External Officer shall be responsible for the communication of the views, decisions and

policies of Open Meetings of SSCSU and of Exec to NUS and to CUSU, and for the communication of the

decisions of NUS and CUSU to SSCSU.

 

4. The External Officer shall vote on CUSU Council meetings in accordance with the views of the student body..

 

5. The External Officer shall be responsible for the posting of literature sent to him/her by NUS

and CUSU.

 

6. The External Officer, along with the Social Welfare Officer, shall have joint responsibility for

the steering of the Rents Working Party.

 

7. The External Officer shall produce, by the beginning of every term, a document outlining their reports for the previous term and any plans for the subsequent term.

 

8. The External Officer shall produce a report at the end of his/her term of office outlining

achievements, ongoing projects and any other pertinent information. The report shall be given to the

newly elected External Officer at the beginning of his/her term of office. All members of SSCSU shall

have access to the report upon request.

 

STANDING ORDER XIX

THE GREEN AND ETHICAL AFFAIRS OFFICER

 

1. The Green and Ethical Affairs Officer shall be elected by a secret ballot of all Full Members held annually at the

end of Lent Full Term. His/Her term of office shall begin on the first full day of the Easter vacation

following his/her election.

 

2. The Green and Ethical Affairs Officer shall hold no other post listed in Chapter VI, Clause 3 of the Constitution.

 

3. The Green and Ethical Affairs Officer shall attend the CUSU Ethical and Environmental Committee meetings,

making Sidney’s views and activities known and reporting to Sidney on what is happening at a

university level.

 

4. The Green and Ethical Affairs Officer shall be in charge of the recycling schemes at Sidney and ensure that the

recycling bins in the TV Room and the Pigeonhole Room are regularly emptied.

 

5. The Green and Ethical Affairs Officer shall address environmental and ethical issues that arise (e.g. ethical

Investment) and should be willing to talk to the students about these issues.

 

6. The Green and Ethical Affairs Officer shall hold termly meetings of the SSCSU Environmental and Ethical Affairs Committee, which shall beopen to all members of the

College concerned with environmental issues.

 

7. The Green and Ethical Affairs Officer shall be a member of the College Environmental Committee, and will represent the views of the student body at this committee.

 

8. The Green and Ethical Affairs Officer shall have regular contact with and co-operate with the MCR Green and Ethical Affairs Officer.

 

9. The Green and Ethical Affairs Officer shall be responsible for organising and running the end-of-term food and

clothing collection on behalf of Student Community Action within Sidney.

 

10. The Green and Ethical Affairs Officer shall produce, by the beginning of every term, a document outlining their reports for the previous term and any plans for the subsequent term.

 

 

11. The Green and Ethical Affairs Officer shall produce a report at the end of his/her term of office outlining

achievements, ongoing projects and any other pertinent information. The report shall be given to the

newly elected Green and Ethical Affairs Officer at the beginning of his/her term of office. All members of SSCSU shall

have access to the report upon request.

 

STANDING ORDER XX

FACILITIES AND SPONSORSHIP OFFICER

 

1. The Facilities and Sponsorship Officer shall be elected annually by a secret ballot of all Full

Members held at the end of Lent Term. His/Her term of office shall begin on the first day of the Easter

vacation following his/her election.

 

2. The Facilities and Sponsorship Officer shall hold no other post listed in Chapter VI, Clause 3 of

the Constitution.

 

3. The Facilities and Sponsorship Officer shall be responsible for actively pursuing the sponsorship

of SSCSU Societies and in coordinating between all Captains/Captains of these Clubs and Societies.

 

4. The Facilities and Sponsorship Officer shall be responsible for the general upkeep of student

rooms. This includes G3, the TV room, Room on R and all other communal rooms.

 

5. The Facilities and Sponsorship Officer shall be responsible for the general upkeep of student

facilities, including hostel facilities, audio-visual equipment in communal rooms and the vending

machines.

 

6. The Facilities and Sponsorship Officer shall be responsible for liaising with sports captains,

society leaders, the Gym Officer and the Junior Treasurer to decide what equipment should be

purchased from available funds i.e. income from SSCSU and College funds.

 

7. The Facilities and Sponsorship Officer shall be a member of theCatering and Accommodation Committee.

. He/she shall work with the students and Hall staff to maintain/improve

Hall food standards.

 

8. The Facilities and Sponsorship Officer shall produce, by the beginning of every term, a document outlining their reports for the previous term and any plans for the subsequent term.

 

9. The Facilities and Sponsorship Officer shall produce a report at the end of his/her term of

office outlining achievements, ongoing projects and any other pertinent information. The report shall

be given to the newly elected Facilities and Sponsorship Officer at the beginning of his/her term of

office. All members of SSCSU shall have access to the report upon request.

 

 

STANDING ORDER XXI

THE BAR SECRETARY

 

1. The Bar Secretary shall be elected annually by a secret ballot of all Full Members held at the

end of the Michaelmas Full Term . His/Her term of office shall commence on the first day of the

Christmas vacation following his/her election.

 

2. The Bar Secretary shall hold no other post listed in Chapter VI, Clause 3 of the Constitution.

 

3. The Bar Secretary shall be responsible for the management of the Student Bar, including ordering and purchasing all stock, and is required

to undertake all the responsibilities as outlined in the relevant sections of the Bar Operating Rules.

 

4. The Bar Secretary shall help with Freshers’ Events.

 

5. The Bar Secretary shall abide by the Bar Operating Rules as agreed by College Council. He/she

shall ensure that all members of SSCSU have access to the Bar Operating Rules and that they be

displayed on the notice board by the bar.

 

6. The Bar Secretary shall be responsible for calling regular and frequent meetings of the bar committee at appropriate times.

 

7. The Bar Secretary shall be accountable to Exec for all aspects of management of the bar, including its financial viability.

 

8. The Bar Secretary shall communicate all pertinent information about the bar to the SSCSU President, who is responsible for its management to College Council.

 

9. The Bar Secretary shall produce, by the beginning of every term, a document outlining their reports for the previous term and any plans for the subsequent term.

 

10. The Bar Secretary shall produce a report at the end of his/her term of office outlining

achievements, ongoing projects and any other pertinent information. The report shall be given to the

newly elected Bar Secretary at the beginning of his/her term of office. All members of SSCSU shall

have access to the report upon request.

 

STANDING ORDER XXII

THE ENTERTAINMENTS OFFICER

 

1. The Entertainments Officer shall be elected annually by a secret ballot of all Full Members

held at the end of the Michaelmas Term. His/her term of office shall commence on the first day of the

Christmas Vacation following the election.

 

2. The Entertainments Officer shall hold no other post listed in Chapter VI, Clause 3 of the

Constitution.

 

3. The Entertainments Officer, with the help of the four Entertainments Representatives, shall be

responsible for the organisation of all SSCSU entertainments that take place in college.

 

4. The Entertainments Officer, with the help of the four Entertainments Representatives, shall

pay money into the Ents Fund, into which shall be paid the profits made from entertainments. The

Ents Fund shall be administered by the Junior Treasurer and held within the SSCSU Bank Account, as a

sum specifically and solely to be used to fund entertainments in the college organised by the Ents

Officer. See SO LXI.

 

 

5. The Entertainments Officer shall be responsible, with the help of the four Entertainments

Representatives, for ensuring that the signing-in procedure for non-college members to the bar on bop nights is correctly adhered to.

 

6. The Entertainments Officer shall be responsible for providing

security at Sidney Bops and wherever else it is required.

 

7. The Entertainments Officer shall ensure that all equipment used in bops and other events abides by the relevant health and safety requirements.

 

8. The Entertainments Officer shall be responsible, with the help of the four Entertainments Representatives, for organising a range of non-bop events.

 

9. The Entertainments Officer shall also act as the CUSU Entertainments Representative for the College.

 

10. The Entertainments Officer shall be responsible for ensuring that the correct amount of money is paid to SSCSU from each bop, if the profits are high enough, as specified in SO LXI..

 

11. The Entertainments Officer shall produce, by the beginning of every term, a document outlining their reports for the previous term and any plans for the subsequent term.

 

12. The Entertainments Officer shall produce a report at the end of his/her term of office

outlining achievements, ongoing projects and any other pertinent information. The report shall be

given to the newly elected Entertainments Officer at the beginning of his/her term of office. All

members of SSCSU shall have access to the report upon request.

 

STANDING ORDER XXIII

THE STUDENT ADMISSIONS OFFICER

 

1. The Student Admissions Officer shall be elected annually by a secret ballot of all Full Members

held at the end of the Lent Term. His/Her term of office shall commence on the first day of the Easter

Vacation following his/her election.

 

2. The Student Admissions Officer shall hold no other post listed in Chapter VI, Clause 3 of the

Constitution.

 

3. The Student Admissions Officer shall represent Sidney at the CUSU Access and Target meetings

and other related University wide meetings, and coordinate the college’s involvement in related CUSU

schemes and activities (including Target and Target Shadowing).

 

4. The Student Admissions Officer shall be responsible for Sidney’s Group for Encouraging Ethnic

Minority applications (GEEMA) and Target Schools Campaigns and in this capacity should consider what

steps should be taken to combat problems arising.

 

5. The Student Admissions Officer shall, in conjunction with the Admissions Office, arrange

student participation in College and University Open Days, and college visits.

 

6. The Student Admissions Officer, in conjunction with the Admissions Office, shall arrange

student participation during interviews.

 

7. The Student Admissions Officer, shall, in conjunction with the JCR Access Bus Representatives, be responsible for organising the Lent and Easter Term Access Bus trips .

 

8. The Student Admissions Officer shall be responsible for updating the Alternative Prospectus and the Admissions section of the SSCSU website, as appropriate.

 

9. The Student Admissions Officer shall be responsible for encouraging current students to promote access initiatives in their local areas and schools/colleges.

 

10. The Student Admissions Officer shall attend CUSU Access Meetings, and shall organise Sidney participation on any CUSU initiatives, such as the Shadowing Scheme and Target Visits.

 

11. The Student Admissions Officer shall advertise any CUSU and Cambridge Admissions Office access, widening participation or general admissions initiatives and schemes, such as the Oxbridge Conferences and ‘Cambassadors’ Programme.

 

12. The Student Admissions Officer may, in consultation with the Admissions Office, propose

and/or organise new access or outreach initiatives.

 

13. The Student Admissions Officer shall produce, by the beginning of every term, a document outlining their reports for the previous term and any plans for the subsequent term.

 

14.. The Student Admissions Officer shall produce a report at the end of his/her term of office

outlining achievements, ongoing projects and any other pertinent information. The report shall be

given to the newly elected Student Admissions Officer at the beginning of his/her term of office. All

members of SSCSU shall have access to the report upon request.

 

 

STANDING ORDER XXIV

THE FRESHERS’ REPRESENTATIVE

 

The Freshers’ Representative shall be elected annually by a secret ballot of all Full Members

held at the end of the Michaelmas Term. His/Her term of office shall commence on the first day of the Michaelmas vacation.

 

2. The Freshers’ Representative shall hold no other post listed in Chapter VI, Clause 3 of the Constitution.

 

3. The Freshers’ Representative shall be responsible for representing the views of first year students to exec

 

4. The Freshers’ Representative shall be responsible for the organization of freshers’ week, including setting up and chairing a freshers’ week committee. The Freshers’ Representative will work with college, exec, the freshers’ week committee and any other relevant body to ensure the smooth running of freshers’ week.

 

5. The Freshers’ Representative shall produce a freshers’ welcome booklet before the end of the Easter term of their office to be distributed to all of the incoming students by college.

 

6. The Freshers’ Representative shall produce, at the end of every term, a document outlining their reports of work done and goals achieved during that term, and any plans of work for the subsequent term. Such reports shall be compiled by the President and presented to the first Open Meeting of every term.

 

7. The Freshers’ Representative shall produce a report at the end of his/her term of office

outlining achievements, ongoing projects and any other pertinent information. The report shall be

given to the newly elected Freshers’ Representative at the beginning of his/her term of office. All

members of SSCSU shall have access to the report upon request.

 

 

STANDING ORDER XXV

THE PUBLICITY OFFICER

 

1. The Publicity Officer shall be elected annually by a secret ballot of all Full Members

held at the end of the Michaelmas Term. His/Her term of office shall commence on the first day of the

Michaelmas vacation.

 

2. The Publicity Officer shall hold no other post listed in Chapter VI, Clause 3 of the

Constitution.

 

3. The Publicity Officer shall be responsible for editing the JCR Address Book, with the

help of the JCR Computer Officer. The Address Book should be compiled each Michaelmas and be available online all year.

 

4. The Publicity Officer shall be responsible for SSCSU press releases.

 

5. The Publicity Officer shall be responsible for communicating SSCSU news to its members

 

6. The Publicity Officer shall be responsible for sending a weekly e-Bulletin to Sidney students detailing events taking place in the college and in Cambridge University

 

7. The Publicity Officer shall be responsible for removing out-of-date posters from the

SSCSU noticeboards (except in the MCR) and the pigeonhole room.

 

8. The Publicity Officer shall be responsible for keeping the SSCSU website calendar up to date, with the help of the JCR Computer Officer.

 

9. The Publicity Officer shall be a point of information for any Sidney student who wishes to promote their event or society to the wider world of Cambridge University.

 

10. The Publicity Officer shall produce, at the end of every term, a document outlining their reports of work done and goals achieved during that term, and any plans of work for the subsequent term. Such reports shall be compiled by the President and presented to the first Open Meeting of every term.

 

11. The Publicity Officer shall produce a report at the end of his/her term of office

outlining achievements, ongoing projects and any other pertinent information. The report shall be

given to the newly elected Publicity Officer at the beginning of his/her term of office. All

members of SSCSU shall have access to the report upon request.

 

 

 

Part 2a – SSCSU Representational

Officers

 

STANDING ORDER XXVI

REPRESENTATIONAL OFFICERS

 

1. Representational Officers shall represent a group of students to be defined in each Officer’s

standing orders.

 

2. Electoral procedure for Representational Officers is defined in Standing Order IV.

 

STANDING ORDER XXVII

THE SSCSU LBGT OFFICER

 

1. The group to be represented by the SSCSU LBGT Officer shall be all students who consider their

sexuality to fall within the area defined by LBGT (Lesbian, Bisexual, Gay and Transgender),

henceforth referred to as “LBGT students”.

 

2. The LBGT Officer shall be elected annually, according to Standing Order IV, at end of Lent

full term. Clauses 7 and 8 of Standing Order IV shall apply for such an election. His/her term of

office shall commence on the first day of the Easter vacation following his/her election.

 

3. The LBGT Officer shall hold no other post listed in Chapter VI, Clause 3 of the Constitution.

 

4. The LBGT Officer shall work in connection with the Social Welfare Officer and the MCR

Welfare and Women’s Officer in advising any Sidney Sussex students on matters concerning

sexuality and sexual health.

 

5. The LBGT Officer shall represent the views and concerns of LBGT students to the CUSU

LBGT Campaign and communicate any matters arising from the Campaign to Sidney students and to the exec.

 

6. The LBGT Officer shall manage the confidential Sidney Sussex LBGT email list, for all LBGT

students. He/she will not disclose the identity of any member of the list. The LBGT Officer shall use the aforementioned list to advertise social events, welfare advice, CUSU LBGT news, and any other relevant information. 

 

7. The LBGT Officer shall organise social and welfare events for any Sidney students who self-define as LBGT.

 

 

 

8. The LBGT Officer shall produce, by the beginning of every term, a document outlining their reports for the previous term and any plans for the subsequent term.

9.. The LBGT Officer shall produce a report at the end of his/her term of office outlining

achievements, ongoing projects and any other pertinent information. The report shall be given to

the newly elected LBGT Officer at the beginning of his/her term of office. All members of SSCSU

shall have access to the report upon request.

 

STANDING ORDER XXVIII

THE SSCSU JCR WOMEN’S OFFICER

 

1. The JCR Women’s Officer shall be elected annually, according to Standing Order IV, by a secret ballot of all those undergraduate full members who define themselves as women, held at the end of the Michaelmas Term. Her term of office shall commence on the

first day of the Michaelmas Vacation.

 

2. The JCR Women’s Officer shall hold no other post listed in Chapter VI, Clause 3 of the Constitution.

 

3. The group to be represented by the JCR Women’s Officer will be all undergraduate students who consider their gender to be female.

 

4. The JCR Women’s Officer shall be responsible for representing the views and concerns of  female Sidney students to the CUSU Women’s Council.

 

5. The JCR Women’s Officer shall work in connection with the Social Welfare Officer, the MCR

Welfare and Women’s Officer and the SSCSU Executive in matters relating to the welfare of women in

Sidney Sussex.

 

6. The JCR Women’s Officer shall manage the Sidney Women’s email list, and use it to pass on any relevant information.

 

7. The JCR Women’s Officer shall produce, by the beginning of every term, a document outlining their reports for the previous term and any plans for the subsequent term.

 

8. The JCR Women’s Officer shall produce a report at the end of her term of office outlining achievements, ongoing projects, and any other pertinent information. The report shall be given to the newly elected JCR Women’s Officer at the beginning of her term of office. All members of SSCSU shall have access to this report on request.

 

 

 

STANDING ORDER XXIX

THE SSCSU JCR INTERNATIONAL OFFICER

 

1. The JCR International Officer shall be elected annually by a secret ballot of all Full Members who are also International Students, held at the end of the Lent Term. His/Her term of office shall commence on the first day ofthe Lent Vacation.

 

2. The JCR International Officer shall hold no other post listed in Chapter VI, Clause 3 of the Constitution.

 

3. The group to be represented by the International Officer shall be all undergraduate students who live outside the United Kingdom.

 

4. The JCR International Officer shall be responsible for representing the views and concerns of

the international undergraduate members of SSCSU to the iCUSU International Reps Meetings.

 

5. The JCR International Officer shall work in connection with the Social Welfare Officer, JCR

Women’s Officer and the SSCSU Executive in matters relating to the welfare of international students

in Sidney Sussex.

 

6. The JCR International Officer shall be responsible for contacting new international undergraduates before their arrival, offering advice on preparations for their first term at Sidney Sussex, and be available to help them settle in on their arrival.

 

7. The International Officer shall be responsible for organising social events for international students, and for informing international undergraduates of events organised by other bodies

 

8. The JCR International Officer shall be responsible for organising and maintaining Sidney’s international storage facilities.

 

9. The JCR International Officer shall work with the Student Admissions Officer to offer help and advice to potential applicants who live outside the UK.

 

10. The JCR International Officer shall produce, by the beginning of every term, a document outlining their reports for the previous term and any plans for the subsequent term.

 

11. The JCR International Officer shall produce a report at the end of his/her term of office outlining achievements, ongoing projects, and any other pertinent information. The report shall be given to the newly elected JCR international Officer at the beginning of his/her term of office. All members of SSCSU shall have access to this report on request.

 

 

 

Part 2b – Other SSCSU Officers

 

STANDING ORDER XXX

JUNIOR MEMBERS OF THE GOVERNING BODY AND COLLEGE COUNCIL

 

1. Two undergraduates shall be elected annually to sit on the College Council

and Governing Body, in accordance with the provisions of Standing Order V. These elections

shall take place in accordance with the College Statutes and Ordinances.

 

2. These two junior members, the SSCSU President, and the MCR President shall be responsible for communicating the views of SSCSU to College Council and Governing Body, and the views, decisions, and actions of College Council and Governing Body to SSCSU. The four junior members will also vote in accordance with the wishes of SSCSU, whether deemed by an Open Meeting, online poll, or other representative means.

 

 

3. The Junior Members of College Council and Governing Body shall produce, by the beginning of every term, a document outlining their reports for the previous term and any plans for the subsequent term.

 

4. The Junior Members of College Council and Goerning Body shall produce a report at the end of their  term of office

outlining achievements, ongoing projects and any other pertinent information. These reports shall be

given to each newly elected Junior Members of College Council and Governong Body at the beginning of their term of office.

All members of SSCSU shall have access to the report upon request.

 

Part 2c – JCR Officers

 

STANDING ORDER XXXIAPPOINTED (CO-OPTED) JCR OFFICERS

 

1. These officers are members of the JCR Committee, co-opted through Exec. They may attend

Exec but do not have a vote.

 

2. Only undergraduates may apply for these positions.

 

3. The Deputy Returning Officer (DRO) shall be responsible for

announcing any ballot 7 days before the

election via email  to students@sid.cam.ac.uk.

 

4. Nominations shall be open for 3 days after the posting of the notices mentioned in point 3 above.

 

5. Within 24 hours of the close of nominations, the DRO shall email the SCSSU lists to announce the candidates in the forthcoming ballot

 

6. A candidate for may produce a manifesto, in paper or digital form, which should be given to the DRO 24 hours before

the day of the co-option. It may only contain information relevant to the post; in particular it must

make no references direct or indirect to the other candidates, and must not be offensive. The DRO will distribute any manifesto received to all voting members of the Executive Committee.

 

 

STANDING ORDER XXXII

THE JCR COMPUTER OFFICER

 

1. The JCR Computer Officer shall be appointed annually by Exec following applications made to

the Committee at the end of the Lent Term. His/Her term of office shall commence on the first day of

the Lent Vacation.

 

2. The JCR Computer Officer shall hold no other post listed in Chapter VI, Clause 3 of the

Constitution.

 

 

3. The JCR Computer Officer shall be in charge of and update all undergraduate student email

lists. He/she shall be responsible for moderating emails sent via these lists.

 

4. The JCR Computer Officer shall develop and maintain.the SSCSU website, which shall include the creation of online polls and sign-ups.

 

5. The JCR Computer Officer shall have regular contact with and co-operate with the MCR

Computer Officer.

 

6. The JCR Computer Officer shall ensure that minutes from JCR, Exec and Open Meetings are

posted on the SSCSU website upon his/her receipt of them from the Vice President.

 

7. The JCR Computer Officer shall produce, by the beginning of every term, a document outlining their reports for the previous term and any plans for the subsequent term.

 

8.  The JCR Computer Officer shall produce a report at the end of his/her term of office outlining achievements, ongoing projects, and any other pertinent information. The report shall be given to the newly elected JCR Computer Officer at the beginning of his/her term of office. All members of SSCSU shall have access to this report on request.

 

STANDING ORDER XXXIII

THE JCR YEARBOOK EDITOR(S)

 

1. The JCR Yearbook Editor(s) shall be appointed annually by Exec following applications made to

the Committee at the end of the Easter Term. Their  term of office shall commence on the first day

of theSummer Vacation.

 

 

2. The JCR Yearbook Editor(s) shall be responsible for the production and distribution of the JCR

yearbook before the graduation of their  year.

 

3. The JCR Yearbook Editor(s) shall have final powers of veto over the inclusion of any material.

 

4. The yearbook shall not be racist, sexist (for definitions of these terms see Standing Order LXII,

Clause 14 below) or personally abusive.

5. The JCR Yearbook Editor(s) shall produce a report at the end of their term of office outlining achievements, ongoing projects, and any other pertinent information. The report shall be given to the newly elected JCR international Officer at the beginning of his/her term of office. All members of SSCSU shall have access to this report on request.

 

 

STANDING ORDER XXXIV

THE JCR ACCESS BUS REPRESENTATIVES

 

1. The two JCR Access Bus Representatives shall be appointed annually by the Exec following applications made to the Committee at the end of Michaelmas Term. His/her term of office shall commence on the first day of the Michaelmas vacation.

 

.

 

3. The JCR Access Bus Representatives shall work in conjunction with the SSCSU Student Admissions Officer and the SSCSU Executive Committee in matters relating to the organisation of the access bus scheme within the Sidney community.

 

4. The JCR Access Bus Representatives shall be responsible for liaising with schools and assisting with the recruitment and training of volunteers to help on the access bus trip..

 

5. If for any reason a Sidney Sussex Access Bus is not run in any year, then there is no need for a JCR Access Bus Rep to be appointed.

 

Part 2d – MCR Officers

 

STANDING ORDER XXXV

APPOINTED (CO-OPTED) MCR OFFICERS

 

1.These officers are members of the MCR Committee, appointed by the MCR President and Treasurer.. They may attend Exec but

do not have a vote.

 

2. These officers shall all be full members of SSCSU in statu pupillari who hold the B.A., B.Sc.,

or some equivalent first degree, or an external M.A. degree, or are an affiliated student not studying for a first degree.

 

 

STANDING ORDER XXVI

THE MCR EXTERNAL OFFICER

 

1. The MCR External Officer shall be appointed annually following applications made to

the MCR Committee from the end of Lent term. His/Her term of office shall commence on the first Sunday

of Week 2, Easter term.

 

2. The MCR External Officer shall hold no other post listed in Chapter VI, Clause 3 of the

Constitution.

 

3. The MCR External Officer shall be responsible for the communication of the views, decisions

and policies of the MCR to the GU and CUSU, and for the communication of the decisions of the GU and CUSU to the MCR.

 

4. The MCR External Officer shall vote at GU Council in accordance with the views of Sidney’s graduate community.

 

5. The MCR External Officer shall vote at CUSU Council in accordance with the views of Sidney’s graduate community.

 

6. The MCR External Officer shall be responsible for the communication of literature and any relevant information (such as agendas and minutes of meetings) sent to him/her by

the GU and CUSU.

 

7. The MCR External Officer shall produce a report at the end of his/her term of office outlining achievements, ongoing projects, and any other pertinent information. The report shall be given to the newly elected MCR External Officer at the beginning of his/her term of office. All members of SSCSU shall have access to this report on request.

 

STANDING ORDER XXXVII

THE MCR GREEN OFFICER

 

1. The MCR Green Officer shall be appointed annually following applications made to the

MCR Committee from the end of Lent term. His/Her term of office shall commence on the first Sunday of

Week 2, Easter term.

 

2. The MCR Green Officer shall hold no other post listed in Chapter VI, Clause 3 of the

Constitution.

 

3. The MCR Green Officer shall address environmental and ethical issues that arise e.g ethical

investment and should be willing to talk to the MCR about these issues.

 

4. The MCR Green Officer shall attend the SSCSU Green Officer’s termly Green Meetings and

encourage graduates concerned about environmental issues to attend.

 

5. The MCR Green Officer shall have regular contact with and co-operate with theSSCSU Green Officer.

 

6. The MCR Green Officer shall assist the SSCSU Green Officer in organising and running the end-of-term food and clothing collection on behalf of Student Community Action within Sidney.

 

7. 7. The MCR Green Officer shall produce a report at the end of his/her term of office outlining achievements, ongoing projects, and any other pertinent information. The report shall be given to the newly elected MCR Green Officer at the beginning of his/her term of office. All members of SSCSU shall have access to this report on request.

 

 

STANDING ORDER XXXVIII

THE MCR COMPUTER OFFICER

 

1. The MCR Computer Officer shall be appointed annually following applications made to

the MCR Committee from the end of Lent term. His/Her term of office shall commence on the first Sunday

of Week 2, Easter term.

 

2. The MCR Computer Officer shall hold no other post listed in Chapter VI, Clause 3 of the

Constitution.

 

 

3.  The MCR Computer Officer shall be in charge of and update all graduate email lists. He/she

shall be responsible for moderating email sent via these lists.

4. The MCR Computer Officer shall develop and maintain MCR website.

 

5. The MCR Computer Officer shall have regular contact with and co-operate with the JCR

Computer Officer.

 

6.The MCR Computer Officer shall produce a report at the end of his/her term of office outlining achievements, ongoing projects, and any other pertinent information. The report shall be given to the newly elected MCR Computer Officer at the beginning of his/her term of office. All members of SSCSU shall have access to this report on request.

 

 

STANDING ORDER XXXIX

THE MCR WELFARE AND WOMEN’S OFFICER

 

1. The MCR Welfare and Women’s Officer shall be appointed annually following

applications made to the MCR Committee from the end of Lent term. His/Her term of office shall

commence on the first Sunday of Week 2, Easter term.

 

2. The MCR Welfare and Women’s Officer shall hold no other post listed in Chapter VI, Clause 3 of

the Constitution.

 

3. The MCR Welfare and Women’s Officer shall be responsible for representing the views and

concerns of the female members of the MCR to the CUSU/GU Social Welfare Council and Women’s

Council.

 

4. The MCR Welfare and Women’s Officer shall work in connection with the Social Welfare

Officer, the JCR Women’s Officer and the SSCSU Executive in matters relating to the welfare of

women and social welfare in general in Sidney Sussex.

 

5. The MCR Welfare and Women’s Officer shall be one of the primary people (along with the

Social Welfare Officer) for graduates to approach with personal welfare related problems, including

such issues as sexual harassment and safety etc.

 

6. The MCR Welfare and Women’s Officer shall be responsible for publicisng the hardhsip fund and advising students on financial issues.

 

7. The MCR Welfare and Women’s Officer shall produce a report at the end of his/her term of office outlining achievements, ongoing projects, and any other pertinent information. The report shall be given to the newly elected MCR Welfare and Women’s Officer at the beginning of his/her term of office. All members of SSCSU shall have access to this report on request.

 

 

STANDING ORDER XL

THE MCR FILM OFFICER

 

1. The MCR Film Officer shall be appointed annually following applications made to the MCR

Committee from the end of Lent term. His/Her term of office shall commence on the first Sunday of

Week 2, Easter term.

 

 

 

2. The MCR Film Officer is responsible for organising and advertising the weekly MCR film nights

in the MCR, inviting both graduates and undergraduates to attend.

 

 

STANDING ORDER XLI

THE MCR SOCIAL SECRETARIES

 

1. The two MCR Social Secretaries shall be appointed annually following applications

made to the Committee from the end of Easter term. Their term of office shall commence on the first

Sunday of Week 2, Michaelmas term.

 

2. The MCR Social Secretaries shall hold no other post listed in Chapter VI, Clause 3 of the

Constitution.

 

3. The MCR Social Secretaries are responsible for organising all graduate specific Ents, including

the fortnightly Graduate Formals.

 

4. The MCR Social Secretaries shall help with the organisation of graduate events in Freshers’

Week.

 

5. The Social Secretaries shall produce a report at the end of their term of office outlining achievements, ongoing projects, and any other pertinent information. The report shall be given to the newly elected MCR Social Secretaries at the beginning of their term of office. All members of SSCSU shall have access to this report on request.

 

 

Part 2e – SSCSU Affiliated Officers

 

STANDING ORDER XLII

SSCSU OFFICERS AFFILIATED TO THE EXECUTIVE COMMITTEE

 

1. These officers are answerable to Exec at any time. The elections of SSCSU Affiliated Officers are

governed by Standing Orders I, II and III.

 

STANDING ORDER XLIII

THE BAR FINANCE MANAGER

 

1. The Bar Finance Manager shall be elected annually by a secret ballot of all Full Members held

at the end of the Michaelmas Full Term. His/Her term of office shall commence on the first day of the

Christmas vacation following his/her election.

 

2. The Bar Finance Manager shall hold no other posts listed in Chapter VI, Clause 3 of the

Constitution.

 

3. The Bar Finance Manager shall be responsible for bar finances and the upkeep of the bar in

general and to undertake all the responsibilities as outlined in the relevant sections of the Bar

Operating Rules.

 

4. The Bar Finance Manager shall abide by the Bar Operating Rules as agreed by College Council.

 

5. The Bar Finance Manager shall assist the Bar Secretary in his/her management of the bar.

 

6. The Bar Finance Manager is accountable to the Exec.

 

7. The Bar Finance Manager shall sit on the SSCSU Finance Committee.

 

8. The Bar Finance Manager shall produce an annual financial report and budget for the coming year, to be presented to the first Open Meeting of each Michaelmas Term.

 

9. The Bar Finance Manager shall produce a report at the end of his/her term of office outlining

achievements, ongoing projects and any other pertinent information. The report shall be given to the

newly elected Bar Finance Manager at the beginning of his/her term of office. All members of SSCSU

shall have access to the report upon request.

 

STANDING ORDER XLIV

THE ASSISTANT BAR FINANCE MANAGER

 

1.The Assistant Bar Finance Manager shall be elected by a secret ballot by all full members held at the end of the Michaelmas Term. His/Her term of office shall commence on the first day of the Michaelmas vacation following his/her election.

 

2.The Assistant Bar Finance Manager shall hold no other posts listed in Chapter VI, Clause 3 of the Constitution.

 

3.The Assistant Bar Finance Manager shall be responsible for helping the Bar Finance Manager with the bar finances and budget, and for the upkeep of the bar in general. He/She will undertake all responsibilites as outlined in the relevant sections of the Bar Operating Rules.

 

4. The Assistant Bar Finance Manager is accountable to the Exec.

 

5. The Assistant Bar Finance Manager shall produce a report at the end of his/her term of office outlining achievements, ongoing projects, and any other pertinent information. The report shall be given to the newly elected Assistant Bar Finance Manager at the beginning of his/her term of office. All members of SSCSU shall have access to this report on request.

 

STANDING ORDER XLV

THE BAR STAFF MANAGER

 

1. The Bar Staff Manager shall be elected annually by a secret ballot of all Full Members held at

the end of the Lent Full Term. His/Her term of office shall commence on the first day of the Easter

vacation following his/her election.

 

2. The Bar Staff Manager shall hold no other posts listed in Chapter VI, Clause 3 of the

Constitution.

 

 

3. The Bar Staff Manager shall abide by the Bar Operating Rules as agreed by College Council.

 

4. The Bar Staff Manager is accountable to the Exec.

 

5.The Bar Staff Manager shall be responsible, along with the other members of the Bar Committee, for the upkeep of the bar in general and shall undertake all the responsibilities as outlined in the relevant sections of the Bar Operating Rules.

 

6. The Bar Staff Manager shall be responsible for the recruitment of student workers and, along with the Domus Bursar, for organising training for new and continuing workers, and any others who have responsibility for the bar (e.g. The SSCSU President).

 

7.The Bar Staff Manager shall work with the rest of the bar committee to set wages.

 

8. The Bar Staff Manager shall be responsible for managing the staff rota.

 

9. The Bar Staff Manager shall assist the Bar Secretary in his/her management of the bar.

 

10. The Bar Staff Manager shall produce a report at the end of his/her term of office outlining

achievements, ongoing projects and any other pertinent information. The report shall be given to the

newly elected Bar Staff Manager at the beginning of his/her term of office. All members of SSCSU

shall have access to the report upon request.

 

STANDING ORDER XLVI

THE BAR COMMITTEE ASSISTANT

 

1. The Bar Committee Assistant shall be elected annually by a secret ballot of all full members held at the end of the Lent Term. His/Her term of office shall commence on the first day of the Easter vacation following the election.

 

2.The Bar Committee Assistant shall assist the other members of the bar committee in the management of staff, finance, and the general upkeep and running of  the student bar, and is required to undertake all responsibilities as outlined in the Bar Operating Rules, including having the responsibility for the management and upkeep of the games machine(s).

 

3. The Bar Committee Assistant shall abide by the Bar Operating Rules, as agreed by College Council.

 

4. The Bar Committee Assistant is accountable to the Exec.

 

5.The Bar Committee Assistant shall help with Freshers’ Week events.

 

6. The Bar Committee Assistant shall produce a report at the end of his/her term of office outlining

achievements, ongoing projects and any other pertinent information. The report shall be given to the

newly elected Bar Committee Assistant at the beginning of his/her term of office. All members of SSCSU

shall have access to the report upon request.

 

 

STANDING ORDER XLVII

THE ENTERTAINMENT REPRESENTATIVES

 

1. The Entertainments Representatives shall be elected annually by a secret ballot of all Full

Members held at the end of the Michaelmas Term. Their terms of office shall commence on the first

day of the Christmas Vacation following the election.

 

2. The Entertainments Representatives shall hold no other post listed in Chapter VI, Clause 3 of

the Constitution.

 

3. The Entertainments Representatives shall assist the Entertainments Officer in his/her

organisation of entertainments that take place in the college.

 

 

4.The Entertainments Representatives  shall produce a report at the end of their  term of officeoutlining achievements, ongoing projects and any other pertinent information. These reports shall be

given to each newly elected Entertainments Representative at the beginning of his/her term of office.

All members of SSCSU shall have access to the report upon request.

 

STANDING ORDER XLVIII

THE SIDNEWS EDITOR

 

1. The SidNews Editor shall be elected annually by a secret ballot of all full members held at the end of the Michaelmas full term. His/Her term of office shall commence on the first day of the Christmas vacation following the election.

 

2. The SidNews Editor shall be responsible for the production and distribution (both online and on paper) of the SidNews Newsletter weekly during full term.

 

3. The SidNews Editor shall be responsible for the organisation of any editorial team, but he/she shall be fully responsible for the contents of SidNews. As such, the SidNews Editor shall have final powers of veto over the inclusion of any material.

 

4. SidNews shall be primarily a SSCSU newsletter. The SidNews Editor shall, therefore, prioritise the inclusion of information about the workings of SSCSU and, as such, he/she shall liaise on a regular basis with the Exec.

 

4. SidNews shall not be racist, sexist (for definitions of these terms see Standing Order LXII Clause 14 below), or personally abusive.

 

6. The SidNEws Editor shall produce a report at the end of his/her term of office outlining achievements, ongoing projects and any other pertinent information. The report shall be given to the newly elected SidNews Editor at the beginning of his/her term of office. All members of SSCSU shall have access to the report upon request.

 

 

STANDING ORDER XLIX

THE EL SID EDITOR

 

1. The El Sid Editor shall be elected annually by a secret ballot of all Full Members held at the

end of the Michaelmas Full Term. His/her term of office shall commence on the first day of the

Christmas Vacation following the election.

 

2. The El Sid Editor shall be responsible for the production and online distribution of the SSCSU

magazine.

 

3. The El Sid Editor shall have final powers of veto over the inclusion of any material.

 

4. El Sid shall not be racist, sexist (for definitions of these terms see Standing Order LXII Clause

14 below), or personally abusive.

 

5. The El Sid Editor shall produce a report at the end of his/her term of office outlining

achievements, ongoing projects and any other pertinent information. The report shall be given to the

newly elected El Sid Editor at the beginning of his/her term of office. All members of SSCSU shall

have access to the report upon request.

 

STANDING ORDER L

THE GYM OFFICER

 

1. The Gym Officer shall be elected annually by a secret ballot of all Full Members held at the end of

the Michaelmas Term. His/Her term of office shall commence on the first day of the Michaelmas

Vacation.

 

2. The Gym Officer shall hold no other post listed in Chapter VI, Clause 3 of the Constitution.

 

3. The Gym Officer shall, on a weekly basis:

a) Ensure that the gym is clean and tidy

b) Check the maintenance book for reports of faults and also make a personal check of the

equipment. Should a problem have occurred, he/she will arrange for the equipment to be mended.

c) Ensure that safety information, rules of the gym, and usage guidelines are clearly displayed.

 

4. The Gym Officer shall ensure that at the start of every term the College Office and Porters have

up-to-date lists of all members.

 

5. The Gym Officer shall provide training on the use of the gym whenever required and shall ensure

that ALL members of the Gym are given an induction prior to use. Extra training sessions shall be provided during Freshers’ Week.

 

6. The Gym Officer shall ensure that all members of the gym have completed a medical information

form and have signed to say they are fit to exercise and have understood the rules of the gym.

 

7. The Gym Officer shall attempt to raise funds for the gym through sponsorship and/or donations.

 

8. The Gym Officer shall assist in the administration of the Gym Fund, and liaise with the Exec before the purchase of new equipment.

 

9. The Gym Officer shall keep records of member information, induction forms, maintenance

updates, equipment replaced and shall pass this on to his/her successor.

 

10. The Gym Officer shall produce a report at the end of his/her term of office outlining

achievements, ongoing projects and any other pertinent information. The report shall be given to

the newly elected Gym Officer at the beginning of his/her term of office. All members of SSCSU

shall have access to the report upon request.

 

••••••••••

Part 3 - SSCSU Committees/Funds

 

STANDING ORDER LI

THE EXECUTIVE COMMITTEE

 

1. The Executive Committee (hereinafter described as Exec) shall be the Executive Body of SSCSU

responsible for carrying out the policies of the Union. All members of Exec shall be Full Members of

SSCSU.

 

2. The voting members of Exec shall be:

(a) The SSCSU/JCR President

(b) The Junior Treasurer

(c) The MCR President

(d) The MCR Treasurer

(e) The Social Welfare Officer

(f) The Academic Welfare Officer

(g) The External Officer

(h) The Student Admissions Officer

(i) The Facilities and Sponsorship Officer

(j)  

(k) The Bar Secretary

(l) The Entertainments Officer

(m) The Vice President

(n) The Green and Ethical Affairs Officer

(o) The LBGT Officer

(p) The Freshers’ Rep

(q) The Publicity Officer

 

3. The Junior Members of College Council shall sit on Exec but are not voting members.

 

4. Exec shall meet weekly during Full Term as determined by the SSCSU/JCR President.

 

5. JCR co-opted and MCR co-opted Officers are invited to, and may, attend Exec

 but do not have a vote.

 

STANDING ORDER LII

THE JCR COMMITTEE

 

1. The JCR Committee shall be responsible for dealing with JCR-specific matters. It cannot make

any decisions that may affect the whole of SSCSU. It is answerable to Exec and must report its

activities to Exec every week.

 

2. The JCR Committee shall consist of:

(a) The SSCSU/JCR President (Chair)

(b) All undergraduate SSCSU Exec Officers

(c) The JCR co-opted Officers (as described in Part 2c)

 

3. The JCR Committee shall meet weekly during Full Term, as determined by the SSCSU/JCR

President.

 

4. The Vice-President shall be responsible for the taking of minutes, the distribution of minutes

to those on the Committee and the posting of minutes

on the SSCSU Website when duly approved by the Committee. He/she must also ensure that the

graduate members of Exec receive copies of the minutes.

 

5. Graduate members of Exec and MCR co-opted Officers are invited to, and may, attend JCR

Meetings.

 

STANDING ORDER LIII

THE MCR COMMITTEE

 

1. The MCR Committee shall be responsible for dealing with MCR-specific matters. It cannot

make any decisions that may affect the whole of SSCSU. It is answerable to Exec and must report its

activities to Exec every week.

 

2. The MCR Committee shall consist of:

(a) The MCR President (Chair)

(b) The MCR Treasurer

(c) All graduate SSCSU Exec Officers

(d) The MCR co-opted Officers (as described in Part 2d)

 

3. The MCR Committee shall meet at least fortnightly during Full Term, as determined by the

MCR President.

 

4. The MCR President is responsible for assigning the role of Secretary to a member of the MCR

Committee. He/she will then be responsible for the taking of minutes, the distribution of minutes to

those on the Committee and the posting of minutes on the MCR website when duly approved by the Committee.

He/she must also ensure that the undergraduate members of Exec receive copies of the minutes.

 

5. Undergraduate members of Exec, and JCR co-opted Officers, are invited to, and may, attend

MCR Meetings.

 

 

STANDING ORDER LIV

 THE CATERING AND ACCOMMODATION COMMITTEE

1. The Catering and AccommodationCommittee shall consist of:-

(a) The  Domus Bursar

(b) The  Housekeeping Manager

(c) The Head Chef

(d) The Vice-President, as Secretary of the Committee

(e) The Facilities and Sponsorship Officer

(f) The Social Welfare Officer

(g) The MCR President

 

2. The Catering and Accommodation Committee shall meet at the discretion of the Vice-President.

 

3. If any members of the Committee described in 1. (d), (e), (f), or (g) fails to attend two

successive meetings of the Committee without a reasonable excuse, s/he shall be deemed to have

resigned and a new election shall be held at the next Open Meeting of SSCSU.

 

4. The Catering and Accommodation Committee may co-opt members of the college staff.

 

5. The Catering and Accommodation Committee shall address everyday issues concerning the

accommodation provided for Full Members in College, in College Hostels and lodgings (that cannot be

detailed in the Maintenance Book) and deal with the daily complaints with regard to these matters.

 

6. The Catering and Accommodation Committee shall discuss the provision of domestic services in

College and in College Hostels (that cannot be detailed in the Maintenance Book) and shall deal with

the day to day complaints of students with regard to these services.

 

7.The Catering and Accommodation Committee shall address issues regarding the operation of Hall and the kitchens, including the standard of the food, drink, and service provided in Hall, and the prices charged.

 

8. The SSCSU Vice-President shall put email the SSCSU

lists 5 days in advance of a Committee Meeting, encouraging people to pass their opinions on catering and accommodation

issues to the Exec members of the Committee.

 

9. The SSCSU Vice-President shall be responsible for distributing the minutes of each Committee

Meeting to all members of Exec. He/She shall produce minutes of all the meetings which shall be

displayed on the SSCSU website for the benefit of Full Members.

 

10. The SSCSU Vice-President must give all members of the Committee reasonable notice of all

meetings.

 

STANDING ORDER LV

THE FINANCE COMMITTEE.

 

1. The Finance Committee shall consist of:

(a) The Senior Treasurer

(b) The Treasurer, as Chair

(c) The President

(d) The MCR Treasurer

(e) The Bar  Finance Manager

(f) The Facilities and Sponsorship Officer

(g) The Entertainments Officer

(h) The SSBC Treasurer

 

2. The Finance Committee shall meet when called by the Treasurer. Additional meetings may be

called at any time by an Open Meeting. Three weekdays’ notice of a meeting shall be given to each

member of the Finance Committee.

 

3. Any member of the Committee who is not a member of Exec and who fails to attend two

consecutive meetings of the Committee without an excuse acceptable to the Committee shall be

deemed to have resigned. In such a case a by-election shall be arranged by the Treasurer.

 

4. The Finance Committee shall be answerable to the Executive Committee and Open Meetings.

 

5. The affiliated clubs and societies which are entitled to apply for funding from the Finance

Committee are those named in Standing Order LIII.

 

STANDING ORDER LVI

THE ENTERTAINMENTS COMMITTEE.

 

1. The Entertainments Committee shall consist of the Entertainments Officer and the four

Entertainments Representatives.

 

2. The Entertainments Committee shall meet when appropriate and shall report to the Executive

Committee and to Open Meetings through the Entertainments Officer.

 

3. The Entertainments Committee will meet with the Freshers’ Rep when appropriate to discuss plans for Freshers’ Week entertainments.

 

 

STANDING ORDER LVII

THE BAR COMMITTEE

 

1. The Bar Committee will consist of:
2. The SSCSU/JCR President
3. The Bar Secretary
4. The Bar Finance Manager
5. The Assistant Bar Finance Manger
6. The Bar Staff Manager
7. The Bar Committee Assistant

 

The Bar Committee will be attended by:

1. The License Holder of the College
2. A Senior Member of College Council
3. The Bar Steward

 

Members or attendees will withdraw if issues are discussed where there is a possible conflict of interest.

 

1. Only elected student representatives shall be entitled to hold a vote at these meetings, if the need arises.

 

1. Meetings of the whole committee shall be held twice each term and supplementary meetings of operational members shall take place once a week at a time convenient to all members, to be determined by the Bar Secretary. Minutes of these meetings, where taken, shall be distributed to the wider committee.

 

1. The License Holder, Senior Member of Council, and SSCSU President shall be concerned with matters relating to the license, finances, and wider effects of the bar on the student body and wider community.

 

1. All relevant correspondence (e.g. emails) shall be distributed to all members of the committee.

 

1. The SSCSU President shall be responsible for the workings of the Bar Committee to College Council.

 

1. The Bar Secretary shall be responsible for the workings of the Bar Committee to the SSCSU Executive Committee.

 

 

The Bar Steward

 

1. The Bar Steward shall be employed by the College, but be paid by, and responsible to, SSCSU and the Bar Committee. He/she shall be primarily responsible to the Bar Staff Manager.

 

1. Any issues that arise during a shift or in the normal course of his/her work shall be reported to the Bar Staff Manager, to be communicated to all eight members of the Bar Committee if further action is deemed necessary.

 

1. The Bar Steward shall carry out all duties as described in his/her job description, and any other reasonable duties as may arise from time to time. Any changes to the job description shall pass through a SSCSU Open Meeting, in the normal way as for Standing Order changes.

 

1. When considering candidates for the post, an elected member of the Bar Committee shall take part in the selection process.

 

 

 

STANDING ORDER LVII

THE RENTS WORKING PARTY

 

1. The Rents Working Party shall be directly accountable to Exec. The Working Party shall meet

when appropriate The Working Party

shall have to report back to Exec.

 

2. The Social Welfare Officer and the External Officer shall be jointly responsible for the steering

of the Working Party.

 

3. The aforementioned officers shall also be responsible for deciding the composition of the

Working Party.

 

4. The aims of the Rents Working Party are twofold:

i) To fully investigate rent issues pertinent to Sidney Sussex

ii) To produce a document for presentation to College. This document shall detail the findings

of the Rents Working Party, highlighting student concerns and propose a framework for the

next set of rents negotiations.

 

5. The Rents Working Party shall continue until such a point when a new rents agreement has

been approved and passed by both SSCSU and College Council.

 

STANDING ORDER LVIII

AFFILIATED CLUBS AND SOCIETIES

 

1. The following clubs and societies shall be supported by SSCSU:

, the Badminton Club, , the Boat Club, , the

Cricket Club, the Football Club (female and male), the Hockey Club, the Lacrosse Club, the Netball

Club, the Pool Club (female and male), the Rugby Union (female and male) Clubs, the Squash Club,

the Swimming Club, the Table Tennis Club, the Tennis Club, the Waterpolo

Club, the Confraternitus Historica History Society, ,

the Law Society, the Linguists' Society, the Medical Society, the Music

Society, the Stephenson Society, the Chorley Society, the New Arcadiansthe Amnesty International

Society, the Wilson Society, the Volleyball Club, The Sidney Punters, the Executive Body, the Film Society, the Maths Society, the Economics Society and suchother Clubs and Societies as an Open Meeting may from time to time determine.

 

STANDING ORDER LIX

SIDNEWS.

 

1. Sidnews is primarily the newsletter of SSCSU and as such should prioritise its contents in the

following order :

(a) information from the Executive Committee of SSCSU(b) editorial

(c) i listings

(d) sundry items.

 

2. Sundry items consist of items felt to be of interest or immediate importance to members of

college.

 

3.

(a) Sidnews shall not be racist, sexist (for definitions of these terms see Standing Order LXII,

Clause 14 below), or personally abusive.

(b) Sidnews shall be issued online every week of full term and shall be distributed

electronically to every full member of SSCSU.

 

 

 

STANDING ORDER LX

THE DONATIONS FUND

 

1. The Donations Fund shall be raised by means of an additional charge levied on the Lent term

college bill of all SSCSU members.

 

2. The Donations Fund shall be administered by the Publicity Officer.

 

3. SSCSU members shall be given the opportunity of opting out of the Donations Fund. This shall

be done by the Publicity Officer emailing the lists and pidgeonholing all students with a letter explaining how the

opt-out system works. It shall also inform them that they can ask for the funds to be taken off their

Lent bill once they have received their bill if they forget to opt-out earlier.

 

4. Money from the Donations Fund shall be distributed by means of donation motions put forward

at SSCSU Open Meetings according to the procedure contained in Standing Order LXII.

 

5. Any money left in the Donations Fund after the last open meeting of the Lent term shall be

distributed in the following ways:

a) The Publicity Officer shall provide all SSCSU members with the opportunity to propose charities

to which this money should be given.

c) A ballot shall be held at the end of the Lent term in which each SSCSU member will

vote in each of the 3 categories, which are Local, National, and International charities.

d) The charity in each category which receives the most votes shall be allocated one third of the

money remaining in the Donations Fund.

e) If two or more charities receive an equal number of votes in any of the categories, the Publicity

Officer shall have a casting vote.

 

6. The Publicity Officer is responsible for communicating the activity of the Donations Fund

to the Executive Committee and to Open Meetings. At a bare minimum, reports must be presented at

the Open Meeting following the Joint Southern African Bursary Committee meeting in Michaelmas and

the Open Meeting following the sending out of the opt-out letter/email in Lent term.

 

STANDING ORDER LXI

THE JOINT SOUTHERN AFRICAN BURSARY COMMITTEE

 

1. The Joint Southern African Bursary (JSAB) Committee shall consist of:

(a) The Senior Tutor

(b) The President of SSCSU

(c) The Junior College Council Reps

(d) One Graduate Representative chosen by the MCR president

 

2. These four members shall be responsible for communicating the work of the JSAB Committee

to the Executive Committee and to Open Meetings. At a bare minimum, reports must be presented at

the Open Meeting following the Committee meeting in Michaelmas and the Open Meeting following the

sending out of the opt-out letter/email in Lent term.

 

3. SSCSU members shall be given the opportunity of opting out of the Joint Southern African

Bursary Fund. This shall be done by the Publicity emailing the lists and pidgeon-holing all students with a

letter explaining how the opt-out system works. It shall also inform them that they can ask for the

funds to be taken off their Lent bill once they have received their bill if they forget to opt-out earlier.

 

STANDING ORDER LXII

THE GYM FUND

 

1. The Gym Fund shall be raised by means of charges made for the use of the SSCSU Gym.

 

2. The Junior Treasurer and Gym Officer shall administer the Gym Fund.

 

3. The Gym Fund shall be used only for the upkeep and improvement of the Gym.

 

4. Spending for the purpose of improvement and upkeep of the SSCSU Gym shall be sanction only with

the unanimous decision of the Junior Treasurer and the Gym Officer.

 

5. SSCSU agrees to underwrite any running costs that may arise from time to time in maintaining Gym

equipment that cannot be met from the money in the Gym fund.

 

6. Clause 5 of this standing order does not extend to underwriting capital investment in the Gym and

SSCSU reserves the right to insist that this obligation be reviewed at least every three years.

 

STANDING ORDER LXIII

THE SPORTS PROJECT FUND

 

1. The Sports Project Fund shall be used to pay for unbudgeted expenditure on equipment for sports

clubs.

 

2. The Junior Treasurer shall administer the Sports Project fund.

 

3. All affiliated SSCSU sports clubs may apply for funding.

 

4. Applications for funds shall be made by presenting a motion at a SSCSU Open Meeting.

 

5. Applicants may be requested to attend meetings with the Junior Treasurer.

 

 

STANDING ORDER LXIV

THE CONTINGENCY FUND

 

1. The Contingency Fund is for unplanned expenditure such as for setting up new clubs and

societies.

 

2. Funding shall be allocated at the discretion of the Junior Treasurer, subject to approval of an

Open Meeting.

 

STANDING ORDER LXV

THE ENTS FUND

 

1. All Ents income (i.e. from bops or other events) will be paid directly into SSCSU.

 

2. When drawing up the SSCSU budget, the Junior Treasurer will add up the amount that Ents has

paid into SSCSU and earmark this as the Ents Fund. If, for any one bop, more than £100 profit is made, £50 of this will be paid as SSCSU income and not into the Ents Fund.

 

3. Over the next year, Ents will be allowed to spend the money in the Ents Fund on furthering the

goal of providing entertainment for Sidney students.

 

4. The remaining money in the Ents Fund at the end of each year will be carried over to the

following year's Ents Fund.

 

5. Ents Fund expenditure is to be authorised at the Ents Officer's discretion.

 

 

STANDING ORDER LXVI

AFFILIATION TO ORGANISATIONS

 

1. If SSCSU decides to become affiliated to any external organisation, it shall publish to all Junior

Members of College, and to the College Council, a notice of this decision stating the name of the

organisation and the details of any subscription or similar fee paid or proposed to be paid, and of any

donation made or proposed to be made, to the organisation.

 

2. SSCSU shall publish annually a report to all Junior Members of College, and to College Council,

stating the names of all external organisations to which it is affiliated, and details of any subscription

or similar fee paid within the year covered by the report.

 

3. Upon the request of at least three per cent of its members, SSCSU shall submit for the

approval of its members a list of the organisations to which SSCSU is affiliated. If at least five per

cent of the members so require, the question of new or continued affiliation to any particular organisation

shall be decided upon by a secret ballot at which all members are entitled to vote. Such a requisition

may be made once a term.

 

 

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Part 4 - Open Meetings

 

STANDING ORDER LXVII

PROCEDURES FOR OPEN MEETINGS.

 

1. Only the following classes of motion may be discussed at such an Open Meeting:

(a) Ordinary Motions, given to the Vice President by midnight three days before the meeting with

the names of two full members as proposer and seconder.

(b) Sponsored Motions, of which three weekdays’ notice shall have been given with names of two

members of the Executive Committee or Finance Committee as proposer and seconder, and notice of

the sponsorship of the Executive Committee and Finance Committee respectively, which shall have

been approved by 2/3 of those present at an Executive Committee or Finance Committee Meeting.

(c) Emergency Motions, being only those motions which exclusively deal with a matter which has

arisen after the last date for acceptance of Ordinary Motions, and which require attention before the

next scheduled Open Meeting, which shall be handed, in completed form, to the Chair with the names

of two Full Members as proposer and seconder before the start of the substantive motions of the Open

Meeting, and accepted by the Chair and the meeting at the conclusion of the reports of the Open

Meeting.

(d) Motions of Removal, calling for the removal of SSCSU Officers of which three weekdays’

notice shall have been given, together with the names of two Full Members as proposer and seconder,and

with the names of ten other Full Members of the SSCSU as sponsors, except motions of removal of

members of the Executive Committee proposed under the provisions of Chapter IX of the Constitution,

which shall not require the names of ten other Full Members as sponsors, but shall be sponsored by the

Executive Committee.

(e) Procedural Motions, which shall be motions relating to the conduct of the meeting or to the

voting procedure, and may be introduced on a point of order but shall require the votes of 2/3 of

those present to be passed. Motions referring to the conduct of a vote are the only procedural motions

that may be introduced while a vote is being taken.

(f) Executive Officer Motions, which shall be motions relating to the portfolio of an Executive

Officer brought in his/her capacity as an Executive Officer, having failed to achieve the necessary

approval for Executive Sponsorship.

(g) Donations motions, which shall be motions relating to the distribution of the donations fund. A

maximum donation of £100 may be passed with a simple majority. Any proposed donation greater than

£100 may be considered but may only be passed with a two thirds majority.

 

2. At the start of each Open Meeting, the minutes of the previous meeting shall be approved by

the meeting as correct and then signed by the SSCSU President or his/her deputy.

 

3. The Ordinary Motions shall then be taken in the order listed on the agenda sheet, followed by

the Emergency Motions, but that order may be changed if a procedural motion to that effect is

passed.

 

4. The SSCSU President shall chair all Open meetings, and in conjunction with the Chair, shall act

as teller.

 

5. The Vice-President, or any other member of Exec delegated by the SSCSU President, shall take

minutes and also act as teller.

 

6. For a motion to be discussed and voted upon, either the proposer or seconder of that motion

must be present whilst the motion is discussed, unless the proposer or seconder inform the SSCSU

President of their intended absence before the beginning of the meeting and give the SSCSU President

the name of a Full Member who will introduce the motion on their behalf.

 

7. At the discretion of the Chair (the SSCSU President or his/her deputy), a guillotine shall fall on the discussion of each motion after 15 minutes Before the guillotine

has fallen, a motion to take an immediate vote must be passed unanimously to take effect. After the

guillotine has fallen, any member of the meeting shall be permitted to make one further speech of up

to 60 seconds each.

 

8. Amendments to motions may be introduced by any Full Member present at the Open Meeting.

These will be incorporated into the motion if introduced by the proposer of the motion or if accepted

as "friendly" by the proposer of the motion.

 

9. If a proposed amendment is disputed by the proposer of the substantive motion, the

amendment must be seconded, debated and voted upon in the normal way before discussion of the

original motion (amended or otherwise) can be resumed. For a disputed amendment to be

incorporated into the motion, it must be approved by a 2/3 majority of those present.

 

10. The chair of the meeting should refuse to accept an amendment if s/he believes it introduces

a subject matter entirely outside or different from the subject matter of the substantive motion, or

substantially changes the intent of the motion.

 

11. If, after the guillotine has fallen, an amendment to the motion under discussion is proposed

which the proposer of the motion does not accept, there shall follow a period of 10 minutes during

which anyone, including those who have already spoken on the motion, may speak on the proposed

amendment for up to one minute each. When ten minutes have elapsed or there are no further

speeches a vote shall be taken on the proposed amendment. Thereafter the normal terms of the

guillotine shall apply.

 

12. At each Open Meeting, the following Executive Officers shall produce a report describing their

recent activities and their plans for the near future:

SSCSU President

SSCSU Junior Treasurer

MCR President (in conjunction with the MCR Treasurer)

SSCSU External Officer

SSCSU Academic Welfare Officer

SSCSU Social Welfare Officer

SSCSU Bar Secretary

SSCSU Entertainments Officer

The Junior Members of College Council

SSCSU Admissions Officer

In addition, a member of the  Catering and Accommodation Committee, designated by theSSCSU Vice President, shall produce a report of the activities of that Committee.

 

13. Failure to produce a report described in Clause 12 above will result in a reprimand at the next

Open Meeting.

 

14. In an SSCSU meeting anyone making a racist, disablist, sexist, or homophobic remark or

interrupting a speech with a racist remark shall be asked to withdraw that remark and if they refuse to

do so should be subject to a motion of censure which, whilst registering disapproval of such views does

not reject the individual’s right to freedom of speech on this matter and to remain in the meeting if

s/he insists.

(a) For the purposes of this provision “racism” can be defined as:

(i) a remark made which supports physical, legal or economic oppression of an group in

society.

(ii) an assertion that one or more ethnic groups are inferior to another because of their

ethnicity.

(iii) an insult directed at a race or group because of their ethnicity.

(iv) the denial of cultural expression to an ethnic group.

(b) For the purposes of this provision “sexism” can be defined as:

(i) a remark made which supports physical, legal, or economic oppression of women or

men.

(ii) an assertion that women are inferior to men by virtue of their sex or vice versa.

(iii) an insult directed at an individual female member of SSCSU or women in general

because of their sex; or an insult directed at an individual male member of SSCSU or men in general

because of their sex.

 

15.  The SSCSU President will chair Open Meetings and the SSCSU Vice-President shall act as secretary. If the SSCSU President is absent, the SSCSU Vice-President shall act as Chair and another nominated SSCSU Officer shall act as secretary.

 

16. The Vice President shall be responsible for the publicity of the agendas,and any supporting papers, for the Open Meeting,

ensuring that they areemailed to the SSCSU lists,

. Furthermore, the Vice President shall be responsible for ensuring

that agendas, and any supporting papers, are made available to all those who attend Open Meetings.

 

17. The SSCSU Vice-President shall be responsible for the posting of a copy of the minutes on the

SSCSU websiteand the circulation of copies to the Chair, Senior Treasurer and the SSCSU mailing lists.

 

18. Only those members of SSCSU who hold recognised official positions, both executive and non-executive, may be mandated by an Open Meeting motion, and only then in their official capacity.

 

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Part 5- Policy

 

SO LXVIII

SSCSU POLICY

1) The following is a list of all current SSCSU policy and the dates on which they were originally

passed at an Open Meeting.

1. SSCSU will oppose increases to Tuition Fees and the President and External Officer have been mandated to campaign on behalf of SSCSU. Passed at Open Meeting I of Michaelmas 2010. 14.10.2010

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